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Complete Variant Management

Learn how to view, edit, and manage your product variants effectively.

Viewing Variant Details​

When you tap "View Details" on any variant from the Item Details page, you'll see the Variant Detail Page which includes:

Variant Information​

  • Variant ID - Unique identifier for this specific variant
  • QR Code Button - Print QR codes for inventory management
  • Variant Attributes - Size, color, brand, etc. (displayed as chips)
  • Stock Information - Current quantity with visual indicators
    • Green: Good stock levels
    • Yellow: Low stock (approaching minimum)
    • Red: Out of stock or very low
  • Pricing Details - Both buying and selling prices
  • Branch Location - Which branch this variant belongs to

Action Buttons​

  • Add to Cart - Quick add to sales
  • View Item History - See all changes and transactions
  • Adjust Quantity - Modify stock levels
  • Edit Variant - Change variant details

Printing QR Codes​

QR codes help with efficient inventory management and quick product lookup during sales.

How to Print QR Codes:​

  1. Open the Variant Detail page
  2. Tap the QR Code button
  3. Connect to Bluetooth Printer (if you have one):
    • Scan for available printers
    • Select and connect to your printer
    • Set print quantity (how many labels to print)
    • Tap Print to generate QR labels

QR Code Benefits:​

  • Quick Item Lookup - Scan during sales to find products instantly
  • Inventory Management - Fast scanning during stock counts
  • Reduce Errors - No manual searching or typing needed
  • Professional - Labeled products look organized

QR Code Contains:​

  • Item identification (item ID and name)
  • Variant details (size, color, etc.)
  • Branch information

Editing Variants​

📹 Video: Deleting Items​

Watch on YouTube ↗

:::warning Important Deleting a base item will also delete all its variants. This action cannot be undone. Make sure you really want to delete the item before proceeding. :::

How to Edit a Variant​

To modify an existing variant:

Steps:​

  1. Open the Variant Detail page
  2. Tap "Edit Variant" from the action buttons or 3-dot menu
  3. Update any of the following:
    • Branch assignment - Move variant to different branch
    • Supplier - Change who supplied this variant
    • Variant attributes - Modify size, color, etc.
    • Buying price - Update purchase cost
    • Selling price - Adjust customer price
    • Stock quantity - Change current stock level
    • Minimum stock - Update reorder point
  4. Tap "Update Variant" to save changes

:::warning Price Changes When you change the selling price, it affects all future sales. Existing sales keep their original prices. :::

Adjusting Stock Quantities​

For quick stock updates without editing the entire variant:

How to Adjust Quantity:​

  1. Tap "Adjust Quantity" from the 3-dot menu or Variant Detail page
  2. Choose the adjustment type:
    • Add Stock - Received new inventory
    • Remove Stock - Damaged, lost, or sold outside the app
    • Set Exact Amount - Override current quantity with a specific number
  3. Enter the amount
  4. Add a reason (optional but recommended for tracking)
  5. Tap "Save" or "Adjust"

When to Adjust Quantities:​

  • New deliveries - Add stock when you receive new products
  • Damaged goods - Remove stock for unsellable items
  • Theft or loss - Reduce stock for missing items
  • Manual corrections - Fix counting errors
  • Returns to supplier - Remove stock sent back

:::info Adjustment History All quantity adjustments are tracked in the item history. You can view who made changes and when. :::

Stock Transfer Between Branches​

Move inventory from one branch to another:

Method 1: From Variant Detail Page​

  1. Open the Variant Detail page
  2. Tap "Transfer" from the 3-dot menu
  3. Transfer modal opens showing:
    • Current branch - Source location (auto-filled)
    • Destination branch - Select target branch from dropdown
    • Quantity - Enter amount to transfer (max: available stock)
    • Transfer note - Add reason or details (optional)
  4. Tap "Transfer"
  5. Stock moves from source to destination

Method 2: Bulk Transfer from Cart​

You can also transfer multiple items at once using the shopping cart. Learn more in Advanced Inventory.

Transfer Best Practices:​

  • Verify destination branch before confirming
  • Always add transfer notes for audit trails
  • Check stock levels at both branches
  • Plan transfers during non-peak hours
  • Coordinate with branch managers

Viewing Item History​

Every change to a variant is tracked and recorded:

What's Tracked:​

  • Quantity adjustments (additions, removals)
  • Price changes (buying and selling)
  • Stock transfers between branches
  • Variant attribute modifications
  • Sales transactions
  • Who made each change and when

How to View History:​

  1. Open Variant Detail page
  2. Tap "View Item History" button
  3. See chronological list of all changes

This helps with:

  • Audit trails - Track all inventory changes
  • Accountability - Know who modified stock
  • Problem solving - Investigate discrepancies
  • Compliance - Maintain records for business

Low Stock Alerts​

Lemat Stock automatically alerts you when stock falls below the minimum level you set.

Managing Low Stock:​

  1. Check alerts on the home dashboard
  2. Review which variants need reordering
  3. Contact suppliers for restocking
  4. Adjust minimum stock levels if alerts are too frequent/rare

:::tip Reorder Point Strategy Set minimum stock based on:

  • How quickly the item sells
  • How long it takes to restock
  • Your target safety buffer
  • Supplier lead times

Example: If an item sells 10 units/week and restocking takes 1 week, set minimum to 15-20 units. :::

Pro Tips for Variant Management​

  1. Use QR Codes - Speeds up inventory management significantly
  2. Regular Audits - Periodically verify physical stock matches system
  3. Consistent Attributes - Use standardized values (e.g., "Large" not "L" or "large")
  4. Price Margins - Regularly review to maintain profitability
  5. Minimum Stock - Adjust based on sales velocity
  6. Transfer Notes - Always document why stock was moved
  7. History Review - Check item history when investigating discrepancies

Common Variant Management Tasks​

TaskHow To Do It
View variant detailsItem Details → Tap variant → View Details
Change priceEdit Variant → Update selling price
Add stock receivedAdjust Quantity → Add Stock → Enter amount
Handle damaged goodsAdjust Quantity → Remove Stock → Add reason
Move stock to another branchTransfer → Select destination → Enter quantity
Print inventory labelsVariant Details → QR Code → Connect printer
Track changesView Item History button
Update reorder pointEdit Variant → Change minimum stock

Next Steps​

Now that you understand variant management, let's set up the rest of your business data:

Next: Business Data Setup →